Sample Project Summary Sheet

The figure below depicts a sample HRTPO project summary sheet from the TIP. Descriptions of various fields included in the project entry are included below.

Sample Project Sheet

  1. Universal Project Code (UPC) – The number assigned to a project when it is entered into the VDOT database. The UPC number remains with the project until completion and provides a good way to identify or check on the status of a project.
  2. System – Indicates which system, program or mode of transportation the project falls within: Interstate, Primary, Urban, Secondary, Miscellaneous or Public Transportation. Descriptions of the systems and how the projects are sorted within each system are as follows:
    • The Interstate system contains projects identified as being part of the limited-access system of highways that carry route designations such as I-64, I-264, I-464, I-564 and I-664. Projects listed in this category are organized by route number and listed by jurisdiction.
    • The Primary system contains projects located along major roadways that carry a route designation of less than 600. Projects listed in this category are organized by route number and listed by jurisdiction.
    • The Urban system contains projects located within cities and towns. Projects are organized by jurisdiction and listed by street name.
    • The Secondary system contains projects located along minor roadways that carry a route designation of 600 or greater. Projects listed in this category are primarily located within counties and are organized by route number and listed by jurisdiction.
    • Miscellaneous projects are generally regional in nature and do not clearly fall into one of the above systems. Projects in this category are organized by jurisdiction.
  3. Oversight – Federal Oversight indicates the Federal Oversight in the project construction contracting and management. Non-Federal Oversight indicates Non-Federal Oversight in the construction contracting and management issues and does not affect the standard environmental review process for transportation projects.
  4. Administered By – Indicates the party responsible for administering the project.
  5. Regionally Significant for Air Quality – A transportation project that is on a facility that serves regional transportation needs, such as access to and from: the area outside the region, major activity centers in the region, and/or major planned developments.  At a minimum, this includes all principal arterial highways and all fixed guideway transit facilities that offer a significant alternative to regional highway travel.  Regionally significant projects must be included in the modeling of the transportation network for the metropolitan area for the purposes of the air quality conformity analysis.
  6. HRTPO Notes – A field available for comments by the HRTPO, such as information on revisions made on the project.
  7. Schedule – The anticipated schedule for each phase of the project.
  8. Costs and Expenditures – The costs and expenditures for each phase of a project (Preliminary Engineering, Right of Way, and Construction). The estimated cost of the project is shown by phase and reflects the best overall estimate available.
  9. Recent Expenditures – This table will show expenditures for the most recent four quarters and will be used to track the trends of expenditures as a measure of activity on a project.
  10. Allocations –The funds that are available each fiscal year as identified in VDOT’s budget and Six-Year Improvement Plan. Allocation amounts include federal funds, state funds, and local/state matching funds.
  11. Scheduled Obligations – Obligations are commitments by the Federal government to reimburse the state for the Federal share of a project’s eligible costs. Obligations are identified in the TIP by project and project phase (Preliminary Engineering, Right of Way, and Construction) and are forecasted across a four-year timeframe.
  12. Match – Most of the time, the use of Federal funds require matching funds from a non-Federal source. The ratio of Federal share to matching funds may be 90/10, 80/20, or some other combination.


Sample Project Sheet


Project Phases

To the left of each fund source listed under Schedule, Costs and Expenditures, Recent Expenditures, and Scheduled Obligations is the project phase that is being funded. Descriptions of the project phases are as follows:

  • Preliminary Engineering (PE) – In this phase, a preliminary field survey, utility location, environmental/historical studies, road design alternatives, drawings, final field inspections, and public hearings are done. This process can take a few months to several years to complete.
  • Right of Way (RW) – This is the portion of the project in which negotiations with property owners take place, payments are made, and arrangements with utility companies are finalized to obtain the land necessary for the project. Right of Way work does not begin until most of the Preliminary Engineering steps are complete.
  • Construction (CN) – In this phase, the project is advertised to prospective contractors for bids. Once the bids are opened and a contract is awarded, construction can begin.
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